Terms & Rules
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Smoking allowed:
No
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Pets allowed:
No
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Party allowed:
No
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Children allowed:
Yes
This Renter Agreement (“Agreement”) is made and effective {BCRE} (“Agreement Date”) between {MYCOFULL} (“Owner and/or Manager”) and {CFULL} (“Guest”) regarding the property known as {PDISPNAME} (“Rental Property”) which is located at:
{PADDRM}
This Agreement applies to the Guest’s stay at Rental Property from {BARR} to {BDEP} but also applies to any other dates which may be included if the reservation is changed.
This Agreement applies to all members of the Guest’s party no matter the age or affiliation. Guest acknowledges that Guest is responsible for sharing the renter agreement, and its requirements, with all members of the Guest’s party and anyone else, permitted onto the Rental Property by the Guest.
In consideration of the rent received and the mutual promises contained herein, Owner of the Rental Property does hereby lease and rent to Guest(s) such Rental Property under the following terms and conditions:
Guest agrees to abide by all rules and regulations contained herein or posted on the premises related to the Rental Property. Guest’s obligations include but are not limited to keeping the premises as clean and safe as the conditions of the premises permit and causing no unsafe or unsanitary conditions in the common area and remainder of the premises that Guest uses. Guests agree not to use the premises for any commercial activities or purpose that violates any criminal law or governmental regulation. Guest’s breach of any duty contained in this paragraph shall be considered material and shall result in the termination of guest occupancy with no refund of any kind.
In no event shall the Rental Property be occupied by more persons than the capacity of the property as stated on the website or the confirmation letter, without prior approval by the Owner. No fraternities, school, civic, or other non-family groups are allowed unless the Owner grants prior approval. In no event shall Guests assign or sublet the Rental Property in whole or in part. Violations of these rules are grounds for expedited eviction with no refund of any kind. Guests hereby acknowledge and grant specific permission to Owner to enter premises at any time for inspection purposes should Owner reasonably believe that Guests are causing or have caused any damage to Rental Property. Guest further agrees to grant Owner access to Rental Property for purposes of maintenance and repair. If listed “For Sale”, Guests agree to grant access by scheduled appointment upon notification.
In the event Guest wishes to terminate this agreement, Travel Insurance, Damage Protection, and any processing or administrative fees are non-refundable.
A security deposit is required (“Security Deposit”) and will be automatically reserved for the booking. The automatic reserve is conducted by putting a hold or charge on the Guest’s credit card for the amount of {BSDAMT} exactly {BSDRS} day(s) prior to the arrival date. The credit card of the last successful payment will be used. If there are no successful credit card payments, it is the responsibility of the Guest to send {BSDAMT} by check to the Owner to satisfy the Security Deposit requirement. If at the end of the rental period, the rental property is returned undamaged beyond normal wear and tear, the Security Deposit will be released in full within five (5) business days. In the event of any damages, Owner will provide Guest with a full accounting of expenses incurred and deductions made from the Security Deposit. Should the damages exceed the amount of the Security Deposit, Guest agrees to pay the balance within five (5) business days after receiving notification. Deductions from Security Deposit may include but are not limited to: excess cleaning fee, trash removal fee, missing item replacement costs, damaged item replacement or repair costs, repair costs of buildings or grounds, or other service call fees. Owner is under no obligation to use the least expensive means of restoration.
Guests must obtain permission from the Owner to have pets on the Rental Property. If permission is not given by the Owner, any pet(s) found in or about the Rental Property will be grounds for expedited eviction and forfeiture of all monies paid.
Guests must inform the Owner of their intention to bring children and the specific number. A child is defined as any person under the age of 18.
No refunds will be provided due to inoperable appliances, pools, hot tubs, elevators, etc. The Owner will make every reasonable effort to assure that such appliances will be and remain in good working order. No refunds will be given due to power blackouts, water shortage, flooding, snow, construction at adjacent properties, or mandatory evacuations of the area by county officials due to hurricanes or other potentially dangerous situations arising from acts of God or nature.
Guest is responsible for all shipping costs for any Lost and Found items that Owner is requested to return to Guest. Items found and not claimed within 30 days will be disposed of at the discretion of Owner.
If linens or towels are rented from Owner or supplied with Rental Property, Guest is responsible for lost or damaged items at the cost of two (2) times the published standard rental price for such damaged or lost linens or towels.
In the event Owner is unable to make Rental Property available for any reason other than described above or a reasonable substitute as determined by Owner, Guest agrees that Owner’s sole liability as a result of this unavailability is to provide a full refund of all monies paid under this Agreement and Guest expressly acknowledges that in no event shall Owner be held liable for any special or consequential damages which result from this unavailability. Guest also agrees to indemnify Owner from and against liability for injury to Guest or any other person occupying Rental Property resulting from any cause whatsoever including, but not limited to, injury sustained as a result of use of the equipment, technologies, furnishings, etc. except only such a personal injury caused by the gross negligence or intentional acts of the Owner.
Owner may terminate this Agreement upon the breach of any of the terms hereof by Guest. Guest shall not be entitled to the return of any rental monies paid under the terms of this Agreement and shall vacate the Property immediately.
Agreement shall be enforced under the laws of the state within which the Rental Property is located, including any applicable rental acts of that state, and represents the entire Agreement. Any amendments must be in writing and signed by both parties. In the event of a dispute, legal action may only be instituted in the county within which the Rental Property is located. If any part of this Agreement shall be deemed unenforceable by law, that part shall be omitted from this Agreement without affecting the remaining Agreement.
Guest assumes full responsibility for the actions of any and all persons whom the Guest may allow to enter the property during the rental period and indemnifies Owner from any and all claims arising from such other persons.
ADDITIONAL TERMS
PURPOSE: Guest may only use the Premises as residential accommodations. It may not be used for storage, manufacturing of any type of food or product, professional service(s), or for any commercial use unless otherwise stated in this Agreement.
FURNISHINGS: The Premises is furnished with the following:
Bedroom Set(s), Kitchen Set (Including Pots, Pans, Glasses, Mugs, Dishes, etc.), Living Room Set(s).
Keypad entry – 2 doors.
1 bedroom with a king-size bed, mattress protector, mattress pad, sheet set, duvet insert, duvet cover, 4 king-size down pillows with protective coverings, bolster throw pillow.
1 Lenovo Monica King-Size Sofa Bed with a storage ottoman containing 1 extra sheet set & duvet cover for the primary king bed in the bedroom, plus a second mattress pad, king sheet-set, extra duvet cover, and extra body pillow cover for the sofa bed. A storage bag containing a second duvet insert with a duvet cover and a down body pillow is stored underneath the primary king-bed in the bedroom for use on the sofa.
WiFi
Smart TV
Amazon Echo
Bluetooth soundbar
Crosby record player with a modern and vintage vinyl selection
2 HEPA air purifiers, 1 in each room (living room & bedroom)
Essential oil diffuser
Starter selection of small toiletries, soaps, detergents, cleaning supplies, coffee, tea, cream, sugar, and flavored syrups
Pots & pans, cast iron skillet, ceramic bakeware, mixing bowls, baking sheets, measuring cups
Glassware, silverware, knife set, bar set, margarita pitcher, and glasses
Wood blinds & blackout curtains
6 Plush towels, 6 black makeup washcloths, and 2 robes
Mitsubishi split-unit heating and airconditioning in each room
Bladeless ceiling fan
Infrared fireplace
Any damage to the Owner’s furnishings shall be the liability of the Guest, reasonable wear-and-tear excepted, to be billed directly for the full amount of repair or replacement or less the Security Deposit.
APPLIANCES: The Owner shall provide the following appliances:
Air Conditioner(s), Dryer (for Laundry), Fan(s), Hot Water Heater, HVAC, Iron (for Clothes), Microwave, Oven(s), Radiator(s), Refrigerator, Stove(s), Television(s), Vacuum Cleaner, Washer (for Laundry), and Blender, toaster, electric can-opener, coffee pot (standard drip pot), food processor, electric whisk, ceramic hairdryer, broom & dustpan, ironing board, Swiffer wet mop.
The complex communal laundry facilities provide free washer/dryer sets located in the basement of the A building and is maintained by the HOA.
Any damage to the Owner’s or Complex’ appliances shall be the liability of the Guest, reasonable wear-and-tear excepted, to be billed directly or less the Security Deposit.
PARKING: The Owner shall not provide parking to the Guest. Free street parking is available in front of the building on Belmont Blvd and beside the unit on Ashwood Ave.
TERMS & HOUSE RULES
RESPONSIBILITY & ID REQUIREMENT
The person who booked and paid for the reservation is the primary guest and MUST be staying during the entire reservation.
The primary registered guest MUST be a minimum of 21 years of age to book the reservation and MUST meet the verification requirements.
They are LEGALLY AND FINANCIALLY RESPONSIBLE for damages made by self or their guest(s) that may occur whether accidental or intentional.
A government-issued photo ID for the primary guest must be provided or on file with the booking platform.
By booking this reservation, the primary guest AGREES to these, and all other House Rules. A separate e-Signed Rental Agreement is required to finalize the reservation and grant access to the home.
NO THIRD PARTY BOOKINGS
The person booking the reservation must be the primary guest. Booking a reservation is a violation of the House Rules as well as the rules and policies of Airbnb, VRBO, Home Away, etc., and is strictly prohibited. If you think you have a special circumstance, you’d like us to consider, send us an email on our website or an inquiry prior to booking, or your reservation may be canceled.
ADDITIONAL GUESTS & OCCUPANCY LIMITS
All guests of the primary guest must be listed on the reservation (number of the guests and their first and last names including spouse, friend, or family) as required by our house rules, and our short-term rental insurance.
The maximum occupancy at any time during the reservation is limited to the total number of guests provided on your reservation and should never, in any event, exceed 4 people. Our home’s layout is best suited for 2-4 guests. Should the number of guests arriving exceed the number of guests on the reservation, the reservation may be terminated immediately without refund. If your number of guests has changed since making the reservation, the guest count must be updated with us. New guests may be “invited” to join the reservation through Airbnb, which will allow them to view the listing, details, pictures, and rules; as well as populate their full names(s) on the reservation.
CANCELLATIONS OR SHORTENING RENTALS
Cancellations adhere to the policy stated at booking. For reservations originating from Airbnb: free cancellation up to 30 days before arrival, no refunds within 30 days of arrival. Booking transaction fees are non-refundable. Please let us know as soon as possible if your plans change so we can work to re-book the dates. Please note, for cancellations of direct bookings and/or VRBO & its affiliate sites, there will be a 3.5% transaction fee debited from any refund amount; booking transaction fees are non-refundable.
TRAVEL INSURANCE
Play Travel Protection is an important way to protect your vacation investment against unforeseen circumstances that may occur before or during your scheduled trip. Travel Protection and Cancel for Any Reason Travel Protection offered by lnsureStays is recommended and available for purchase as an add-on to your reservation.
NO PARTIES
THIS IS NOT A PARTY HOUSE. While we understand that you may be in town celebrating a special occasion, and we want you to enjoy your time and make great memories, please keep in mind that we hold our properties to high standards and ask that you respect our home, the contents therein, and our neighbors.
UNDER NO CIRCUMSTANCES CAN A GUEST HOLD A PARTY AND INVITE UNAUTHORIZED ATTENDEES. DOING SO WILL RESULT IN IMMEDIATE TERMINATION OF THIS RESERVATION WITHOUT REFUND AS WELL AS FEES FOR ANY AND ALL DAMAGE OR COSTS TO THE OWNER FOR HAVING TO ENFORCE THIS RULE (MINIMUM FINE: $500 UP TO THE TOTAL COST TO THE OWNER.
NO ADHESIVE, SIGNAGE, GLITTER, OR CONFETTI
The use of interior decorations including signs, posters, banners, etc., is not allowed if it requires taping, pinning, gluing, stapling, or adhesive of any kind. Use of exterior signs is strictly prohibited. DO NOT TAPE/PIN/GLUE/STAPLE/OR USE ADHESIVE ON OUR WALLS, IT WILL DAMAGE THE PAINT & WALLS OF THIS HOME. PURCHASE SPECIFICALLY “WALL-SAFE” DECOR OR SEND ITEMS TO US AND WE WILL TAKE CARE OF DECORATING WITH THEM FOR YOU (ADDITIONAL FEE MAY BE REQUIRED). A minimum fine of $250 will be applied for any damages due to tape/adhesives or excessive cleaning of glitter/confetti.
CHECK-IN/OUT POLICY
Check-in is after 3:00 PM CST. Check-out is anytime before 10:00 AM CST. Late check-outs that have not been approved in writing will result in additional charges at the host’s discretion of $50/each half-hour. In the event the guest(s) fail(s) to depart at the agreed-upon time, obstructing the home from being cleaned and prepared for the next arriving guest(s), the departing primary guest agrees to pay damages and costs associated with the delay in addition to discretionary late check-out fees assessed.
PARKING
Free parking is available all around the unit on a first-come, first-serve basis. While we have never had an issue with parking, we do ask that you limit your parking in the effort of providing ample parking for our neighbors and their guests as well. We are not responsible for any vehicle(s) parked, nor for any vehicle parked in an unauthorized location being towed or booted. Please plan and park responsibly.
PETS
A minimum $250 fine will be charged for undisclosed pets and additional HEPA cleaning costs, in addition, the reservation may be terminated immediately, without a refund.
NO TAMPERING WITH SECURITY CAMERAS, ALARMS SYSTEMS, OR SMART LOCKS
Security cameras are in use by the HOA to ensure compliance with our rules and for the protection of our property, and most importantly, our Guests.
There are NO INTERIOR cameras in the unit.
Tampering with or disturbing our security cameras is strictly prohibited and will result in the immediate termination of the reservation without a refund as a security breach violation of our House Rules.
Security Cameras are located on exterior entrances to monitor activity in these areas and in front of and behind the complex.
NO SMOKING, DRUG USE, UNDERAGE DRINKING, OR OTHER ILLEGAL ACTIVITY
This is a smoke-free home. No smoking of any substance including cigarettes, e-cigarettes, cigars, vapes, joints, and/or any other form of smoke inhalation device. Drug use of any kind and/or the consumption of alcohol by underage guests WILL RESULT in the immediate termination of the reservation without refund and automatic forfeiture of any security deposit.
NO MOVING OF FURNISHINGS/ACCESSORIES
Rearranging or moving around furniture and/or accessories or decor is strictly prohibited. Moving these items can cause damage to the home, the item, or to you personally and is therefore not allowed.
Also, Housekeeping does mandatory damage and inventory checks after each visit, including time-stamped photos; so, for sake of ease, we ask that all furniture and decor remain in the same place as it was when you arrived.
OWNER/REPRESENTATIVE’S RIGHTS
Owner/Representative has the right to enter the Rental Property for repairs, maintenance, inspections, or emergencies. While every reasonable attempt will be made to contact the Guest, entrance to the Rental Property may be necessary in the Guest’s absence, although highly unlikely. Adult guests cannot refuse to let an authorized contractor or technician in to do their job. For safety, you can call the Owner/Representative to verify before allowing him/her to enter. In the unlikely event, access is required during the reservation dates, the Owner/Representative will provide the name, phone number, and time expectancy of the representative to the Guest with at least 30 minutes advance notice.
DAMAGES AND BREAKDOWNS
We make every effort to ensure the Rental Property is cleaned and inspected before your arrival. However, we encourage you to perform a quick inspection upon arrival and immediately report any damage or problems to us; otherwise, you may be held responsible for these damages. Please promptly notify us of any mechanical, electrical, plumbing, or other problem with the premises. We will make every effort to correct any problems as soon as possible. In the event that a mechanical failure does occur during your stay, we will call a service to repair, based on the emergency. You are renting from an Owner/Representative and we will call our personal authorized warranty/service contractors. Guest must not request or schedule any contractors or technicians directly, nor attempt to repair or replace damages and breakdowns.
Please be advised that the Rental Property you are renting contains certain amenities which may from time to time not be fully functional, operational, or maybe under repair such that the use of these amenities may be unavailable or limited during your stay. In this context, while we recognize and regret any resulting inconvenience to our Guest, the Owner/Representative of the rental will not be responsible for any such events of outage or unavailability and shall have no responsibility or obligation to grant any discount or refund of any of the rental fee as a result of any such reasonable circumstances
FIRE ALARMS
Guest agrees to follow posted operation instructions, and never tamper with, unplug, move or otherwise interfere with Rental Property’s integrated smoke alarms. Guest accepts responsibility for the safe operation of all appliances and agrees to liability for the full amount of any damages incurred due to negligence, unsafe, improper, or unintended use occurring during their stay.
INTERNET
We have secure wireless internet in the rental for your use. However, due to various environmental and technical conditions (signal strength, computer WiFi reception, configurations, etc.), we cannot guarantee this connection will be reliable at all times.
RATE CHANGES
Rates are dynamic and are subject to change without notice. Your quoted rate is held for 24 hours. If the Rental Agreement is signed and returned within 24 hours, rates will not change for this contract.
NO PERSONAL DELIVERIES/MAILING ADDRESS
Shipments or mail (FedEx, UPS, USPS, Courier, etc.) of any kind is prohibited. If you must receive a package during your stay, have it shipped to the nearest FedEx, UPS, or USPS location for pickup. We are not responsible for any packages you attempt to have delivered.
RESTRICTIONS
No services may be charged to the rental. No transferring your rental time to another person(s) or registering under a false name/false age or exceeding the maximum occupancy at any time. Violation of any rules results in additional fees as outlined, forfeits the deposit and any rent paid, as well as results in agreement to vacate the Rental Property at Owner/Representative’s discretion.
HAZARDOUS MATERIALS
The Guest agrees to not possess any type of personal property that could be considered a fire hazard such as a substance having flammable or explosive characteristics on the Premises. Items that are prohibited to be brought into the Premises, other than for everyday cooking or the need of an appliance, includes but is not limited to gas (compressed), gasoline, fuel, propane, kerosene, motor oil, fireworks, or any other related content in the form of a liquid, solid, or gas.
NO FIREARMS ALLOWED IN THE RENTAL SPACE AND PREMISE (store in a lockbox in your locked car if you must): A valid concealed carry permit does NOT authorize you to carry a concealed weapon in our private Rental Property. Pursuant to Davidson County Code, no person shall possess, have control of, convey, or attempt to convey a deadly weapon or dangerous ordinance onto these premises.
RIGHT TO REFUSE AND REMOVE GUESTS
If the guest(s) fail(s) to check out on time, causes damage(s) to the home, or engaged in a prohibited use of the home, or if the guest(s) fail(s) to vacate upon written or oral request, guest(s) may be summarily removed with the assistance of Tennessee Law Enforcement in compliance with local laws and according to Tennessee statutes.
INOCCUPANCY DUE TO PROPERTY DAMAGE
All reservations are done in good faith with the full intention of the Guest dates being available as expected. However, should the Rental Property be damaged by an unforeseen storm/hazard/circumstance and not be available to be occupied prior to the start of the agreed-upon rental, both the Guest and Owner/Representative agree that any rent or deposit paid will be fully refunded, and the Guest will hold no other liability against the Owner/Representative. In these instances, as a courtesy, Guests will be notified as far in advance as possible.
GUEST LIABILITY
You agree to accept sole responsibility and total repayment liability for any theft or damages caused to the Rental Property and/or its contents (other than normal wear and tear) by yourself, your rental party, pets, or other persons on or in the Rental Property during the reservation period, including but not limited to: doors, windows, walls, flooring, fixtures, electronics, security systems, cameras and monitors, audiovisual equipment, beds, artwork, furniture, mattresses, carpet stains, misuse of appliances, furnishings, and linens. The Guest accepts full and exclusive use of the Rental Property for the agreed-upon times providing all terms of the contract are fulfilled, and hereby agrees to abide by the terms of the Rental Agreement. By completing a reservation online, the Guest acknowledges they have read, fully understand, and agree to all terms and rules of this Rental Agreement.
I understand that by submitting the reservation rent entities, I am automatically agreeing to the terms and conditions of this Rental Agreement. I authorize and agree to pay all amounts due to the Owner/Representative, Music City Magnolia LLC, and/or their Agents. I certify that I am an authorized user of this credit or debit card and that I will not dispute the payment with my bank or credit card provider, so long as the transaction corresponds to the terms indicated in this agreement. By signing this Rental Agreement, I am responsible for paying for any loss or damages as per the Rental Agreement.
Guest agrees that the Owner/Representative and/or our agents are not liable for any damages or any injury to you, your family, and/or your guests or to any of your or their respective personal property, from whatever cause arising from your occupancy of the premises. You specifically agree to hold us, and/or our agents, harmless, and indemnify us from any such damages and/or injuries, including court costs and attorney’s fees. Your acceptance, confirms you will abide by all terms and conditions of the Rental Agreement.
ERRORS AND OMISSIONS
All information is deemed reliable but not guaranteed. We are not responsible for errors or omissions. All information provided on any affiliate site (HomeAway, VRBO, Airbnb, Expedia, or similar) was posted to the U.S. English version of the website, and the Owner/Representative is NOT responsible for any translation errors or omissions caused by the affiliate incorrectly translating from this original version. Guest agrees this policy supersedes any affiliate site’s policy.
NOW, THEREFORE, in consideration of the mutual agreements and covenants herein contained, Guest has read and agreed to the following:
I understand the rules and rental conditions upon which I am agreeing to rent accommodations, equipment, and use of the property. I acknowledge and accept that the sole responsibility for safety lies with the participant. In agreeing to this, I acknowledge that outdoor activities and exposure to the natural elements and animals can be dangerous and sometimes result in injury and even death. Steps and decks can be slippery, animals and insects can threaten and infect or injure, exposure to the elements can cause hypothermia, sunburn, among other risks inherent. I know that alcohol and/or drugs do not mix safely with any outdoor activity.
I am over the age of 21 and assume responsibility for those in my charge under the age of 21. I hereby assume all legal responsibility for bodily injury to me or to any person on the property as a result of my visit and use, operation or possession of equipment hired or loaned to me. Acknowledging this, I accept complete responsibility for the minor children and myself in my charge and visit the property and equipment and engage in activities or events at my own risk.
I will abide by the rules and accept these rental conditions:
The property I rent will be returned in the same condition in which it was rented and I will be responsible for all damage and/or loss that occurs during my rental period.
I agree to hold harmless and to indemnify the Owner of the rental accommodations against all loss, damage, expense, and penalty on account of personal injury or property damage to the rental dwellers, the undersigned, or to any minor child or children in the charge of the undersigned, howsoever arising, whether by act or acts or failure to act of the employees, owners or animals of the said company or property owners or not.
I acknowledge receipt of the property in good order and condition (if found otherwise per my arrival I will contact Owner immediately) and further agree that the Owner of the Rental Property shall not be liable for consequential damages of any kind or nature from whatever cause arising, whether property or equipment is loaned or rented.
I enter into agreement freely with the Owner of the rental accommodations at my own risk, acknowledging the risks inherent in indoor and outdoor activities and assume any and all responsibility for the minor children and myself in my charge.
All parties agree to and will comply with Federal, State and County pollution laws and any other applicable laws and regulations.
