Terms & Rules
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Smoking allowed:
No
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Pets allowed:
No
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Party allowed:
No
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Children allowed:
Yes
AGREEMENT TERMS & HOUSE RULES
Responsibility & ID Requirement
The person who booked and paid for the reservation is the primary guest and MUST be staying during the entire reservation.
The primary registered guest MUST be a minimum of 21 years of age to book the reservation and MUST meet the verification requirements.
They are LEGALLY AND FINANCIALLY RESPONSIBLE for damages made by self or their guest(s) that may occur whether accidental or intentional.
A government-issued photo ID for the primary guest must be provided or on file with the booking platform.
By booking this reservation, the primary guest AGREES to these, and all other House Rules. A separate e-Signed Rental Agreement is required to finalize the reservation and grant access to the home.
No Third-Party Booking and No Local Guests
The person booking the reservation must be the primary guest. Booking a reservation is a violation of the House Rules as well as the rules and policies of Airbnb, VRBO, Home Away, etc., and is strictly prohibited. If you think you have a special circumstance you’d like us to consider, send us an email on our website or an inquiry prior to booking, or your reservation may be canceled.
Additional Guests & Occupancy Limit
All guests of the primary guest must be listed on the reservation (number of the guests and their first and last names including spouse, friend, or family) as required by our house rules, and our short-term rental insurance.
The maximum occupancy at any time during the reservation is limited to the total number of guests provided on your reservation and should never, in any event, exceed 10 people-city permit rules do not allow over-occupancy at any time, including persons visiting but not staying the night. Our home’s layout is best suited for 10 guests. Should the number of guests arriving exceed the number of guests on the reservation, the reservation may be terminated immediately without a refund. If your number of guests has changed since making the reservation, the guest count must be updated with us. New guests may be “invited” to join the reservation through Airbnb, which will allow them to view the listing, details, pictures, and rules; as well as populate their full names(s) on the reservation.
CANCELLATIONS OR SHORTENING RENTALS
Cancellations adhere to the policy stated at booking. For reservations originating from Airbnb: free cancellation for 48 hours after booking, if the booking is made at least 14 days before arrival, then 50% up to a week before arrival, no refund within 7 days of arrival. For direct reservations and those originating from VRBO: Full refund less 3.25% transaction fee for cancellations up to 30 days before arrival, then 50% less 3.25% transaction fee for cancellations up to 14 days prior to arrival. There will be no refund for shortening your stay. Please let us know as soon as possible if your plans change so we can work to re-book the dates. Please note, for cancellations of direct bookings and/or VRBO & its affiliate sites, there will be a 3.25% transaction fee debited from any refund amount.
TRAVEL INSURANCE
Play Travel Protection is an important way to protect your vacation investment against unforeseen circumstances that may occur before or during your scheduled trip. Travel Protection and Cancel for Any Reason Travel Protection offered by lnsureStays is recommended and available for purchase as an add-on to your reservation.
Not a Party House
THIS IS NOT A PARTY HOUSE. While we understand that you may be in town celebrating a special occasion, and we want you to enjoy your time and make great memories, please keep in mind that we hold our properties to high standards and ask that you respect our home, the contents therein, and our neighbors.
UNDER NO CIRCUMSTANCES CAN A GUEST HOLD A PARTY AND INVITE UNAUTHORIZED ATTENDEES. DOING SO WILL RESULT IN IMMEDIATE TERMINATION OF THIS RESERVATION WITHOUT REFUND AS WELL AS FEES FOR ANY AND ALL DAMAGE OR COSTS TO THE OWNER FOR HAVING TO ENFORCE THIS RULE (MINIMUM FINE: $500 UP TO THE TOTAL COST TO THE OWNER.
No Signage Adhesive / No Glitter / No Confetti
The use of interior decorations including signs, posters, banners, etc., is not allowed if it requires taping, pinning, gluing, stapling, or adhesive of any kind. Use of exterior signs is strictly prohibited. DO NOT TAPE/PIN/GLUE/STAPLE/OR USE ADHESIVE ON OUR WALLS, IT WILL DAMAGE THE PAINT & WALLS OF THIS HISTORIC HOME. PURCHASE SPECIFICALLY “WALL-SAFE” DECOR OR SEND ITEMS TO US AND WE WILL TAKE CARE OF DECORATING WITH THEM FOR YOU (AN ADDITIONAL FEE MAY BE REQUIRED). A minimum fine of $250 will be applied for any damages due to tape/adhesives or excessive cleaning of glitter/confetti.
Check-in/Check-Out Policy
Check-in is after 4:00 PM CST. Check-out is anytime before 11:00 AM CST. Late check-outs that have not been approved in writing will result in additional charges at the host’s discretion of $50/each half-hour.
In the event the guest(s) fail(s) to depart at the agreed-upon time, obstructing the home from being cleaned and prepared for the next arriving guest(s), the departing primary guest agrees to pay damages and costs associated with the delay in addition to discretionary late check-out fees assessed.
Limit Parking
Free street parking is available all around the home on a first-come, first-serve basis. While we have never had an issue with parking, we do ask that you limit your parking in the effort of providing ample parking for our neighbors and their guests as well. We are not responsible for any vehicle(s) parked, nor for any vehicle parked in an unauthorized location being towed or booted. Use of the driveway is reserved for the resident of the rear Villa only and is not available for guest use without special permission. Obstructing the Villa’s driveway may result in a vehicle being towed at the guests’ expense.
Please plan and park responsibly.
Taxis, Uber, Lyft, EarthRides, and MetroLivery are always available and oftentimes end up being cheaper than renting a car and driving due to the high parking fees downtown and in other areas. We suggest you consider this when making your decision about transportation. Additionally, nearby bike and scooter rentals offer another convenient way to get around, but please use caution when operating and obey traffic laws.
No Pets
This includes pets of any kind whatsoever. A minimum $250 fine will be charged for undisclosed pets and additional HEPA cleaning costs, in addition, the reservation may be terminated immediately, without a refund.
Quiet Times
We are located in a residential community and, although Nashville is a great vacation destination, it’s home to many people. As such we ask that you respect their privacy and their right to a peaceful existence!
Nashville Quiet Hours are from 12 AM (Midnight) to 8 AM, so noise should be kept to a minimum during this time.
In addition to Quiet Hours, there are strict rules against loudspeakers/music use in short-term rental homes. Please keep this in mind during your stay.
No Tampering with Exterior Surveillance Cameras and/or Alarm Devices
EXTERIOR Security cameras are in use at all times to ensure compliance with our House Rules and for the protection of our property, and most importantly, our Guests.
There are NO INTERIOR cameras, nor any cameras facing the interior of the home.
Tampering with or disturbing our security cameras is strictly prohibited and will result in the immediate termination of the reservation without a refund as a security breach violation of our House Rules.
Security Cameras are Located on exterior entrances to monitor activity in these areas and in front of and behind the home.
No Smoking, No Drug Use, No Under Age Drinking, No Illegal Activity
This is a smoke-free home. No smoking of any substance including cigarettes, e-cigarettes, cigars, vapes, joints, and/or any other form of smoke inhalation device. Drug use of any kind and/or the consumption of alcohol by underage guests WILL RESULT in the immediate termination of the reservation without refund and automatic forfeiture of any security deposit.
No Moving of Furniture/Accessories
Rearranging or moving around furniture and/or accessories or decor is strictly prohibited. Moving these items can cause damage to the home, the item, or to you personally and is therefore not allowed.
Also, Housekeeping does mandatory damage and inventory checks after each visit, including time-stamped photos; so for sake of ease, we ask that all furniture and decor remain in the same place as it was when you arrived.
No Commercial Activity
No commercial activity is allowed inside or outside of the home, including photography/photoshoots of any kind. You must request and receive special written approval for any such usage, and additional fees and agreements may be required.
No Spray Tanning / No Hair or Skin Products Containing Color, Peroxide, or Bleach
Spray tanning equipment, aerosol tanning, or other tanning products are not allowed. Do not use hair/skincare with color, peroxide, or bleach. Stains or damages due to tanning/hair/skin care products will be billed at the total cost of the repair, replacement, or excessive cleaning charge incurred by the Host.
Report Stained or Damaged Linen
Please help by doing your part to prevent damage to our linens. Use the dark makeup towels or facial wipes provided when removing makeup or when using harsh chemical cleansers, etc. that may bleach or harm our towels. We know everyone wants to look their best on vacation, and minor stains, spills, or will accidents happen. If an item is accidentally stained, we ask that you treat it with the provided Folex laundry & carpet spray, set it aside, and notify us so that we may have Housekeeping attempt to address it. This will help reduce environmental impact and unnecessary expenses for either of us. Excessively stained linens may be charged a minimum $25 laundry fee in addition to any repair or replacement costs.
ENERGY CONSERVANCY
We try to do our part to minimize waste and conserve energy between rentals. Thus, we ask that guests ensure all doors and windows are closed and locked securely before leaving the Rental Property at any time. Additionally, the thermostat may be turned down/up in between arrivals. Guest agrees never to adjust settings on refrigerators or freezers, nor to attempt to “quick cool room-temperature beverages”. If you feel there may be an issue with an appliance, contact the Owner/Representative and we will devise an acceptable solution, inspection, and/or repair. Guest may also request setup and use of large coolers free of charge. We will fill/supply bagged ice for coolers at an additional charge.
OWNER/REPRESENTATIVE’S RIGHTS
Owner/Representative has the right to enter the Rental Property for repairs, maintenance, inspections, or emergencies. While every reasonable attempt will be made to contact the Guest, entrance to the Rental Property may be necessary in the Guest’s absence, although highly unlikely. Adult guests cannot refuse to let an authorized contractor or technician in to do their job. For safety, you can call the Owner/Representative to verify before allowing him/her to enter. In the unlikely event, access is required during the reservation dates, the Owner/Representative will provide the name, phone number, and time expectancy of the representative to the Guest with at least 30 minutes advance notice.
DAMAGES AND BREAKDOWNS
We make every effort to ensure the Rental Property is cleaned and inspected before your arrival. However, we encourage you to perform a quick inspection upon arrival and immediately report any damage or problems to us; otherwise, you may be held responsible for these damages. Please promptly notify us of any mechanical, electrical, plumbing, or other problem with the premises. We will make every effort to correct any problems as soon as possible. In the event that a mechanical failure does occur during your stay, we will call a service to repair, based on the emergency. You are renting from an Owner/Representative and we will call our personal authorized warranty/service contractors. Guest must not request or schedule any contractors or technicians directly, nor attempt to repair or replace damages and breakdowns.
Please be advised that the Rental Property you are renting contains certain amenities which may from time to time not be fully functional, operational, or maybe under repair such that the use of these amenities may be unavailable or limited during your stay. In this context, while we recognize and regret any resulting inconvenience to our Guest, the Owner/Representative of the rental will not be responsible for any such events of outage or unavailability and shall have no responsibility or obligation to grant any discount or refund of any of the rental fee as a result of any such reasonable circumstances.
GAS RANGE, CARBON MONOXIDE & FIRE ALARMS
Guest agrees to follow posted operation instructions, and never tamper with, unplug, move or otherwise interfere with Rental Property’s integrated smoke alarms. Guest accepts responsibility for the safe operation of all appliances and agrees to liability for the full amount of any damages incurred due to negligence, unsafe, improper, or unintended use occurring during their stay.
INTERNET
We have secure wireless internet in the rental for your use. However, due to various environmental and technical conditions (signal strength, computer WiFi reception, configurations, etc.), we cannot guarantee this connection will be reliable at all times.
RATE CHANGES
Rates are dynamic and are subject to change without notice. Your quoted rate is held for 24 hours. If the Rental Agreement is signed and returned within 24 hours, rates will not change for this contract.
No Personal Deliveries
Shipments or mail (FedEx, UPS, USPS, Courier, etc.) of any kind is prohibited. If you must receive a package during your stay, have it shipped to the nearest FedEx, UPS, or USPS location for pickup. We are not responsible for any packages you attempt to have delivered.
RESTRICTIONS
No services may be charged to the rental. No transferring your rental time to another person(s) or registering under a false name/false age or exceeding the maximum occupancy at any time. Violation of any rules results in additional fees as outlined, forfeits the deposit and any rent paid, as well as results in agreement to vacate the Rental Property at Owner/Representative’s discretion.
Firepit Safety
Use of the firepit is at your own risk. Please exercise caution and good judgment. Never leave unattended, and ensure flames are completely extinguished and any ashes or debris are completely and properly disposed of.
DO NOT PLACE combustible items such as furniture, pillows, bedding, papers, clothes, and curtains within 3 feet (0.9m) from the front, sides, or rear of the firepit. We are not responsible for any injury due to improper or negligent usage of the firepit, or any other item, or appliance.
NO FIREARMS ALLOWED IN THE RENTAL SPACE AND PREMISE (store in a lockbox in your locked car if you must): A valid concealed carry permit does NOT authorize you to carry a concealed weapon in our private Rental Property. Pursuant to Davidson County Code, no person shall possess, have control of, convey, or attempt to convey a deadly weapon or dangerous ordinance onto these premises.
Right to Refuse and Removal of Guests.
If the guest(s) fail(s) to check out on time, causes damage(s) to the home, or engaged in a prohibited use of the home, or if the guest(s) fail(s) to vacate upon written or oral request, guest(s) may be summarily removed with the assistance of Tennessee Law Enforcement in compliance with local laws and according to Tennessee statutes.
INOCCUPANCY DUE TO PROPERTY DAMAGE
All reservations are done in good faith with the full intention of the Guest dates being available as expected. However, should the Rental Property be damaged by an unforeseen storm/hazard/circumstance and not be available to be occupied prior to the start of the agreed-upon rental, both the Guest and Owner/Representative agree that any rent or deposit paid will be fully refunded, and the Guest will hold no other liability against the Owner/Representative. In these instances, as a courtesy, Guests will be notified as far in advance as possible.
GUEST LIABILITY: You agree to accept sole responsibility and total repayment liability for any theft or damages caused to the Rental Property and/or its contents (other than normal wear and tear) by yourself, your rental party, pets, or other persons on or in the Rental Property during the reservation period, including but not limited to: doors, windows, walls, flooring, fixtures, electronics, security systems, cameras and monitors, audiovisual equipment, beds, artwork, furniture, mattresses, carpet stains, misuse of appliances, furnishings, and linens. The Guest accepts full and exclusive use of the Rental Property for the agreed-upon times providing all terms of the contract are fulfilled, and hereby agrees to abide by the terms of the Rental Agreement. By completing a reservation online, the Guest acknowledges they have read, fully understand, and agree to all terms and rules of this Rental Agreement.
I understand that by submitting the reservation rent entities, I am automatically agreeing to the terms and conditions of this Rental Agreement. I authorize and agree to pay all amounts due to the Owner/Representative, Music City Magnolia LLC, and/or their Agents. I certify that I am an authorized user of this credit or debit card and that I will not dispute the payment with my bank or credit card provider, so long as the transaction corresponds to the terms indicated in this agreement. By signing this Rental Agreement, I am responsible for paying for any loss or damages as per the Rental Agreement.
Guest agrees that the Owner/Representative and/or our agents are not liable for any damages or any injury to you, your family, and/or your guests or to any of your or their respective personal property, from whatever cause arising from your occupancy of the premises. You specifically agree to hold us, and/or our agents, harmless, and indemnify us from any such damages and/or injuries, including court costs and attorney’s fees. Your acceptance, confirms you will abide by all terms and conditions of the Rental Agreement.
ERRORS AND OMISSIONS: All information is deemed reliable but not guaranteed. We are not responsible for errors or omissions. All information provided on any affiliate site (Homeaway, VRBO, Airbnb, Expedia, or similar) was posted to the U.S. English version of the website, and the Owner/Representative is NOT responsible for any translation errors or omissions caused by the affiliate incorrectly translating from this original version. Guest agrees this policy supersedes any affiliate site’s policy.
