Terms & Rules
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Smoking allowed:
No
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Pets allowed:
No
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Party allowed:
No
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Children allowed:
No
This Renter Agreement (“Agreement”) is made and effective {BCRE} (“Agreement Date”) between {MYCOFULL} (“Owner and/or Manager”) and {CFULL} (“Guest”) regarding the property known as {PDISPNAME} (“Rental Property”, “Property”) which is located at:
{PADDRM}
This Agreement applies to the Guest’s stay at Rental Property from {BARR} to {BDEP} but also applies to any other dates which may be included if the reservation is changed.
This Agreement applies to all members of the Guest’s party no matter the age or affiliation. Guest acknowledges that Guest is responsible for sharing the renter agreement, and its requirements, with all members of the Guest’s party and anyone else permitted onto the Rental Property by the Guest.
In consideration of the rent received and the mutual promises contained herein, Owner of the Rental Property does hereby lease and rent to Guest(s) such Rental Property under the following terms and conditions:
Guest agrees to abide by all rules and regulations contained herein or posted on the premises related to the Rental Property. Guests’ obligations include but are not limited to keeping the premises as clean and safe as the conditions of the premises permit and causing no unsafe or unsanitary conditions in the common area and remainder of the premises. Guests agree not to use the premises for any commercial activities or purpose that violates any criminal law or governmental regulation. Guest’s breach of any duty contained in this paragraph shall be considered material and shall result in the termination of guest occupancy with no refund of any kind.
In no event shall the Rental Property be occupied by more persons than the capacity of the property as stated on the website or the confirmation letter, without prior approval by Owner. No fraternities, school, civic, or other non-family groups are allowed unless Owner grants prior approval. In no event shall Guests assign or sublet the Rental Property in whole or in part. Violations of these rules are grounds for expedited eviction with no refund of any kind. Guests hereby acknowledge and grant specific permission to Owner to enter premises at any time for inspection purposes should Owner reasonably believe that Guests are causing or have caused any damage to Rental Property. Guest further agrees to grant Owner access to Rental Property for purposes of maintenance and repair. If listed “For Sale”, Guests agree to grant access by scheduled appointment upon notification.
In the event Guest wishes to terminate this agreement, Travel Insurance, Damage Protection, and any processing or administrative fees are non-refundable.
A security deposit is required (“Security Deposit”) and may be automatically reserved for the booking. The automatic reserve is conducted by putting a hold on the Guest’s credit card for the amount of {BSDAMT} exactly {BSDRS} day(s) prior to the arrival date. The credit card of the last successful payment will be used. If there are no successful credit card payments, it is the responsibility of the Guest to send {BSDAMT} by check to the Owner to satisfy the Security Deposit requirement. If, at the end of the rental period, the rental property is returned undamaged beyond normal wear and tear, the Security Deposit will be released in full within five (5) business days. In the event of any damages, Owner will provide Guest with a full accounting of expenses incurred and deductions made from the Security Deposit. Should the damages exceed the amount of the Security Deposit, Guest agrees to pay the balance within five (5) business days after receiving notification. Deductions from Security Deposit may include, but are not limited to: excess cleaning fee, trash removal fee, missing item replacement costs, damaged item replacement or repair costs, repair costs of buildings or grounds, or other service call fees. Owner is under no obligation to use the least expensive means of restoration.
No refunds will be given due to temporary outages outside of the Owners control, weather events: rain, flooding, snow, construction at adjacent properties, flight delays, or other transportation issues.
Guest is responsible for all shipping costs for any Lost and Found items that Owner is requested to return to Guest. Items found and not claimed within 30 days will be disposed of at the discretion of Owner.
Owner may terminate this Agreement upon the breach of any of the terms hereof by Guest. Guest shall not be entitled to the return of any rental monies paid under the terms of this Agreement and shall vacate the Property immediately.
This agreement shall be enforced under the laws of the state within which the Rental Property is located, including any applicable rental acts of that state, and represents the entire Agreement. Any amendments must be in writing and signed by both parties. In the event of a dispute, legal action may only be instituted in the county within which the Rental Property is located. If any part of this Agreement shall be deemed unenforceable by law, that part shall be omitted from this Agreement without affecting the remaining Agreement.
By booking a reservation, Guest agrees to these, and all other Terms & House Rules.
TERMS AND HOUSE RULES
RESPONSIBILITY & ID REQUIREMENT
The person who booked and paid for the reservation is the primary guest, “Guest”, and MUST be staying during the entire reservation.
The primary registered Guest MUST be a minimum of 21 years of age to book the reservation and MUST meet the verification requirements.
They are LEGALLY AND FINANCIALLY RESPONSIBLE for damages made by themselves or their guest(s) that may occur whether accidental or intentional.
A separate e-Signed Rental Agreement is required to finalize the reservation and grant access to the home.
A government-issued Photo-ID for the primary Guest is required. Failure to complete the Rental Agreement and provide a Photo ID within 72 hours may result in termination of the reservation subject to any applicable cancellation fees.
NO THIRD-PARTY RESERVATIONS & NO LOCAL GUESTS
The person booking the reservation must be the primary guest, present for the duration of the stay. Booking a reservation for a third-party guest is a violation of the House Rules as well as the rules and policies of Airbnb, VRBO, Home Away, etc., and is strictly prohibited. If you think you have a special circumstance, you’d like us to consider, send us an inquiry prior to booking, or your reservation may be canceled.
ADDITIONAL GUESTS & OCCUPANCY LIMIT
The maximum occupancy at any time during the reservation is limited to the total number of guests provided on your reservation and should never, in any event, exceed 12 people. Should the number of guests arriving exceed the number of guests on the reservation, the reservation may be terminated immediately without a refund. If your number of guests has changed since making the reservation, the guest count must be updated with us. New guests may be “invited” to join the reservation through Airbnb (if the booking originated there) or shared with them by email, which will allow them to view the listing, details, pictures, and rules; as well as populate their full names(s) on the reservation.
CANCELLATIONS / SHORTENING RENTALS / NO-SHOWS
Cancellations adhere to the policy stated at booking. {BCANPOLDAT}
TRAVEL INSURANCE
We are not responsible for travel delays, flight or event cancellations, or other trip interruptions. We cannot adjust rates or arrival/departure times due to any such issues that may arise. Travel insurance is strongly recommended and widely available via a simple web search. Additionally, links for a few trip protection policies are included for added convenience when completing our electronic rental agreement. We are in no way affiliated with insurance providers. You must reach out to your policy provider directly prior to canceling, and refer to any communications with the insurer for any policy details or information. We have chosen cancellation policies we feel are fair, in addition to providing additional information to further protect your trip with travel insurance – our policies are firm.
NOT A PARTY HOUSE
While we understand that you may be in town celebrating a special occasion, and we want you to enjoy your time and make great memories, please keep in mind that we hold our properties to high standards and ask that you respect our home, the contents therein, and our neighbors.
UNDER NO CIRCUMSTANCES CAN A GUEST HOLD A PARTY AND INVITE UNAUTHORIZED ATTENDEES. DOING SO WILL RESULT IN IMMEDIATE TERMINATION OF THIS RESERVATION WITHOUT REFUND AS WELL AS FEES FOR ANY AND ALL DAMAGE OR COSTS TO THE OWNER FOR HAVING TO ENFORCE THIS RULE (MINIMUM FINE: $500 UP TO THE TOTAL COST TO THE OWNER).
NO SIGNAGE / ADHESIVE / NO GLITTER / NO CONFETTI
The use of interior decorations including signs, posters, banners, etc., is not allowed if it requires taping, pinning, gluing, stapling, or adhesive of any kind. Use of exterior signs is strictly prohibited. DO NOT TAPE/PIN/GLUE/STAPLE/OR
USE ADHESIVE ON OUR WALLS, IT WILL DAMAGE THE PAINT & WALLS OF THIS HOME. PURCHASE SPECIFICALLY “WALL-SAFE” DECOR FOR USE AT YOUR OWN RISK OF INCURRING DAMAGE FEES SHOULD ANY DAMAGE OCCUR OR INQUIRE ABOUT SENDING ITEMS TO US AND WE WILL TAKE CARE OF DECORATING WITH THEM FOR YOU, SUBJECT TO AVAILABILITY WITH ADVANCE NOTICE AND ADDITIONAL FEE DETERMINED BY REQUEST. A minimum fine of $100 up to the total cost to the owner will be applied for any damages due to tape/adhesives or excessive cleaning due to the use of glitter/confetti.
CHECK-IN / CHECK-OUT POLICY
Check-in is after 4:00 PM CST. Check-out is anytime before 11:00 AM CST.
Early check-in or late check-out requires booking additional nights and is subject to availability.
Staying past checkout may incur $50 per half-hour plus damages if cleaning is delayed.
PARKING
The home has dedicated parking for 2-4 vehicles accessible from the back alley. Additional free street parking is available all around the home on a first-come, first-serve basis. While we have never had an issue with parking, we do ask that you limit your parking in an effort of providing ample parking for our neighbors and their guests as well. We are not responsible for any vehicle(s) parked, nor for any vehicle parked in an unauthorized location being towed or booted. Do not park on the street in front of the home, you will be towed. Please plan and park responsibly, exercise common safety measures when parking anywhere in the city, and do not leave vehicles unlocked or valuables laying out insight.
Taxis, Uber, Lyft, NET Rides, Fetii, and MetroLivery are always available and oftentimes end up being cheaper than renting a car and driving due to the high parking fees downtown and in other areas. We suggest you consider this when making your decision about transportation. Additionally, nearby bike and scooter rentals offer another convenient way to get around, but please use caution when operating and obey traffic laws.
NO PETS
This includes pets of any kind whatsoever. A minimum $300 fine will be charged for undisclosed pets and additional HEPA cleaning costs, in addition, the reservation may be terminated immediately without a refund.
QUIET TIMES
We are located in a residential community and, although Nashville is a great vacation destination, it’s home to many people. We ask that you respect their privacy and their right to a peaceful existence!
Nashville Quiet Hours are from 10 PM (Midnight) to 8 AM, so noise should be kept to a minimum during this time.
In addition to Quiet Hours, there are strict rules against loudspeakers/music use in short-term rental homes. Please keep this in mind during your stay.
EXTERIOR SECURITY CAMERAS / ALARM SYSTEMS / ALERT DEVICES
EXTERIOR Security cameras are in use at all times to ensure compliance with our House Rules and for the protection of our property, and most importantly, our Guests.
There are NO INTERIOR cameras, nor any cameras facing the interior of the home.
Tampering with or disturbing our security cameras is strictly prohibited and will result in the immediate termination of the reservation without a refund as a security breach violation of our House Rules.
Security Cameras are Located on exterior entrances to monitor activity in these areas and in front of and behind the home.
Guests must request a code to use the security system in advance. Codes are assigned only by request, and Guests should not attempt to arm or disarm the system without requesting a code from the Owner first.
NO SMOKING, NO DRUG USE, NO UNDERAGE DRINKING, NO ILLEGAL ACTIVITY
This is a smoke-free home. No smoking of any substance including cigarettes, e-cigarettes, cigars, vapes, joints, and/or any other form of smoke inhalation device. Drug use of any kind and/or the consumption of alcohol by underage guests WILL RESULT in a $500 fine and immediate termination of the reservation without refund and automatic forfeiture of any security deposit.
NO MOVING OF FURNITURE/ACCESSORIES
Rearranging or moving around furniture and/or accessories or decor is strictly prohibited. Moving these items can cause damage to the home, the item, or to you personally and is therefore not allowed.
Also, Housekeeping does mandatory damage and inventory checks after each visit, including time-stamped photos; so, for the sake of ease, we ask that all furniture and decor remain in the same place as it was when you arrived.
NO COMMERCIAL ACTIVITY
No commercial activity is allowed inside or outside of the home, including photography/photoshoots of any kind. You must request and receive special written approval for any such usage, and additional fees and agreements may be required.
NO SPRAY TAN / NO HAIR OR SKIN PRODUCTS CONTAINING COLOR, PEROXIDE, OR BLEACH
Spray tanning equipment, aerosol tanning, or other tanning products are not allowed. Do not use hair/skincare with color, peroxide, or bleach. Stains or damages due to tanning/hair/skincare products will be billed at the total cost of the repair, replacement, or excessive cleaning charge incurred by the Owner.
REPORT STAINED OR DAMAGED LINEN
Please help by doing your part to prevent damage to our linens. Use the dark makeup towels or facial wipes provided when removing makeup or when using harsh chemical cleansers, etc. that may bleach or harm our towels. We know everyone wants to look their best on vacation, and minor stains, spills, or will accidents happen. If an item is accidentally stained, we ask that you treat it with the provided Folex laundry & carpet spray, set it aside, and notify us so that we may have Housekeeping attempt to address it. This will help reduce environmental impact and unnecessary expenses for either of us. Excessively stained linens will be charged a $25 laundry fee in addition to any repair or replacement costs.
CLEANING / EXCESSIVE CLEANING
Guests must leave the home in reasonable condition.
Excessive cleaning (biohazards, stains, glitter, odors, trash misuse, etc.) may incur $100–$250+ or full replacement cost.
Damages beyond normal wear and tear will be charged.
• A minimum excessive cleaning charge of $100 will apply if the Guest does not practice basic cleaning habits: cleaning up accidental spills that can cause permanent stains to the interior or exterior floors, carpets, rugs, furniture, linens, towels, robes, walls, and ceilings; removal of overflowing trash and opened/perishable foods; unsanitary conditions; use of glitter, confetti, or excessive party decorations requiring additional cleaning time and expense to Owner or cleaners. In the event of permanent damage either from food or wine spills, vomit, bodily fluids, bleach, markers, excessive dirt, or any other permanently staining materials will be fined $250, or the total cost to replace/repair the damage at the item’s current market value plus any labor, install, shipping, or delivery expenses, whichever is more.
• We ask that common sense be used to minimize the potential of an excessive cleaning fee.
ENERGY CONSERVANCY
We try to do our part to minimize waste and conserve energy between rentals. Thus, we ask that guests ensure all doors and windows are closed and locked securely before leaving the Rental Property at any time. Additionally, the thermostat may be turned down/up in between arrivals. Guest agrees never to adjust settings on refrigerators or freezers, nor to attempt to “quick cool room-temperature beverages”. If you feel there may be an issue with an appliance, contact the Owner/Representative and we will devise an acceptable solution, inspection, and/or repair. Guest may also request setup and use of large coolers free of charge. We will fill/supply bagged ice for coolers at an additional charge.
OWNER RIGHTS
Owner/Representative has the right to enter the Rental Property for repairs, maintenance, inspections, or emergencies. While every reasonable attempt will be made to contact the Guest, entrance to the Rental Property may be necessary in the Guest’s absence, although highly unlikely. Adult guests cannot refuse to let an authorized contractor or technician in to do their job. For safety, you can call the Owner/Representative to verify before allowing him/her to enter. In the unlikely event, access is required during the reservation dates, the Owner/Representative will provide the name, phone number, and time expectancy of the representative to the Guest with at least 30 minutes advance notice.
DAMAGES AND BREAKDOWNS
We make every effort to ensure the Rental Property is cleaned and inspected before your arrival. However, we encourage you to perform a quick inspection upon arrival and immediately report any damage or problems to us; otherwise, you may be held responsible for these damages. Please promptly notify us of any mechanical, electrical, plumbing, or other problem with the premises. We will make every effort to correct any problems as soon as possible. In the event that a mechanical failure does occur during your stay, we will call a service to repair, based on the emergency. You are renting from an Owner and we will call our personal authorized warranty/service contractors. Guest must not request or schedule any contractors or technicians directly, nor attempt to repair or replace damages and breakdowns.
Please be advised that the Rental Property you are renting contains certain amenities which may from time to time not be fully functional, operational, or maybe under repair such that the use of these amenities may be unavailable or limited during your stay. In this context, while we recognize and regret any resulting inconvenience to our Guest, the Owner of the rental will not be responsible for any such events of outage or unavailability and shall have no responsibility or obligation to grant any discount or refund of any of the rental fee as a result of any such reasonable circumstances.
FIRE ALARMS
Guest agrees to never tamper with, unplug, move or otherwise interfere with Rental Property’s integrated smoke alarms. Guest accepts responsibility for the safe operation of all appliances and agrees to liability for the full amount of any damages incurred due to negligence, unsafe, improper, or unintended use occurring during their stay.
INTERNET
We have secure wireless internet in the rental for your use. However, due to various environmental and technical conditions (signal strength, computer WiFi reception, configurations, etc.), we cannot guarantee this connection will be reliable at all times.
RATE CHANGES
Rates are dynamic and change automatically based on area demand, availability, seasons, and events. Rates are subject to change unless a booking is confirmed. Our rates are competitive and we do not offer additional discounts, except for stays of 7 days or longer.
NO PERSONAL DELIVERIES / NO PERMANENT RESIDENCE
Shipments or mail (FedEx, UPS, USPS, Courier, etc.) of any kind is prohibited. If you must receive a package during your stay, have it shipped to the nearest FedEx, UPS, or USPS location for pickup. We are not responsible for any packages you attempt to have delivered. Guest agrees that use of the Rental Property is on a temporary and transient basis only; Guest may not use the Property as a permanent residence and certifies that their permanent residence is and will remain elsewhere than at the Rental Property.
RESTRICTIONS
No services may be charged to the rental. No transferring your rental time to another person(s) or registering under a false name/false age or exceeding the maximum occupancy at any time. Violation of any rules results in additional fees as outlined, forfeits the deposit and any rent paid, and results in an agreement to vacate the Rental Property at the Owner’s discretion.
NO FIREARMS ALLOWED IN THE RENTAL SPACE AND PREMISE (store in a lockbox out of sight in your locked vehicle if you must): A valid concealed carry permit does NOT authorize you to carry a concealed weapon in our private Rental Property. Pursuant to Davidson County Code, no person shall possess, have control of, convey, or attempt to convey a deadly weapon or dangerous ordinance onto these premises.
RIGHT TO REFUSE AND REMOVE OF GUESTS
If Guest fails to check out on time, causes damage(s) to the home, engages in a prohibited use of the home, or if the Guest fails to vacate upon written or oral request, guest(s) may be summarily removed with the assistance of Tennessee Law Enforcement in compliance with local laws and according to Tennessee statutes.
INOCCUPANCY DUE TO PROPERTY DAMAGE
All reservations are done in good faith with the full intention of the Guest dates being available as expected. However, should the Rental Property be damaged by an unforeseen storm/hazard/circumstance and not be available to be occupied prior to the start of the agreed-upon rental, both the Guest and Owner/Representative agree that any rent or deposit paid will be fully refunded, and the Guest will hold no other liability against the Owner/Representative. In these instances, as a courtesy, Guests will be notified as far in advance as possible.
GUEST LIABILITY
Guest agrees to accept sole responsibility and total repayment liability for any theft or damages caused to the Rental Property and/or its contents (other than normal wear and tear) by them, their rental party, pets, or other persons on the premises or in the Rental Property during the reservation period, including but not limited to: doors, windows, walls, flooring, fixtures, electronics, security systems, cameras and monitors, audiovisual equipment, beds, artwork, furniture, mattresses, carpet stains, misuse of appliances, furnishings, and linens. Guest accepts full and exclusive use of the Rental Property for the agreed-upon times providing all terms of the contract are fulfilled, and hereby agrees to abide by the terms of the Rental Agreement. By completing a reservation online, the Guest acknowledges they have read, fully understand, and agree to all terms and rules of this Rental Agreement.
Guest understands that by submitting the reservation rent entities, Guest is automatically agreeing to the terms and conditions of this Rental Agreement. Guest authorizes and agrees to pay all amounts due to the Owner/Music City Magnolia LLC, and/or their Agents. Guest certifies: “I am an authorized user of this credit or debit card and I will not dispute the payment with my bank or credit card provider, so long as the transaction corresponds to the terms indicated in this agreement. By signing this Rental Agreement, I am responsible for paying for any loss or damages as per the Rental Agreement.”.
Guest agrees that the Owner and our agents are not liable for any damages or any injury to you, your family, and/or your guests or to any of your or their respective personal property, from whatever cause arising from your occupancy of the premises. You specifically agree to hold us, and/or our agents, harmless, and indemnify us from any such damages and/or injuries, including court costs and attorney’s fees. Your acceptance, confirms you will abide by all terms and conditions of the Rental Agreement.
ERRORS AND OMISSIONS
All information is deemed reliable but not guaranteed. We are not responsible for errors or omissions. All information provided on any online travel site (HomeAway, VRBO, Airbnb, Expedia, or similar) was posted to the U.S. English version of the website, and Owner is NOT responsible for any translation errors or omissions caused by incorrectly translating from this original version. Guest agrees this policy supersedes any online travel site’s policy.
NOW, THEREFORE, in consideration of the mutual agreements and covenants herein contained, Guest has read and agreed to the following:
I understand the rules and rental conditions upon which I am agreeing to rent accommodations, equipment, and use of the property. I acknowledge and accept that the sole responsibility for safety lies with the Guest. In agreeing to this, I acknowledge that outdoor activities and exposure to natural elements can be dangerous and sometimes result in injury and even death. Steps, walkways, and decks can be slippery. I know that alcohol and/or drugs do not mix safely with any activity.
I am over the age of 21.
I hereby assume all legal responsibility for bodily injury to me or to any person on the property as a result of my visit, use, operation, or possession of equipment hired or loaned to me. Acknowledging this, I accept complete responsibility for the minor children and myself in my charge and visit the property, use equipment, and engage in activities or events at my own risk.
I will abide by the rules and accept these rental conditions:
The property I rent will be returned in the same condition in which it was rented and I will be responsible for all damage and/or loss that occurs during my rental period.
I agree to hold harmless and to indemnify the Owner of the Rental Property against all loss, damage, expense, and penalty on account of personal injury or property damage to the rental dwellers, the undersigned, or to any minor child or children in the charge of the undersigned, howsoever arising, whether by act or acts or failure to act of the employees, owners, or animals of the said company or property owners or not.
I acknowledge receipt of the property in good order and condition (if found otherwise, per my arrival I will contact Owner immediately), and further agree that the Owner of the Rental Property shall not be liable for consequential damages of any kind or nature from whatever cause arising, whether property or equipment is loaned or rented.
I enter into an agreement freely with the Owner of the Rental Property at my own risk, acknowledging the risks inherent in indoor and outdoor activities and assuming any and all responsibility for the minor children and myself in my charge.
All parties agree to and will comply with Federal, State, and County pollution laws and any other applicable laws and regulations.
